# View Only User

## View Only User Guide

In this article, we exhibit the capabilities of the **View Only** user role. Guidelines for **creating** such user, as well as **comparison** between the roles are provided. This role can be managed through the **User Management** section of the CYBERAWARE SECURITY and can be given to personnel that should only be able to view and draw results from the admin portal.

 

**1.** Navigate to [User Management](https://docs.cyberawaresecurity.com/admin-portal/user-management):

![](https://787872742-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FdbDWFUV8KfahpvaDhzuK%2Fuploads%2FFPs3E4D4Yu4CchnIpriK%2FView_Only_User_Guide_1.png?alt=media\&token=86842233-359d-4c17-bf2a-338c445f3c9a)

**2.** Go ahead and create a **New User:**

![](https://787872742-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FdbDWFUV8KfahpvaDhzuK%2Fuploads%2FvxlnR4nt20r0hpYkzLdi%2FView_Only_User_Guide_2.png?alt=media\&token=403be6b9-c329-4ea4-9614-b40c04757dd1)

You should get the following output:

<div align="left"><img src="https://787872742-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FdbDWFUV8KfahpvaDhzuK%2Fuploads%2FKnYm1mROcl9kufFjWUdM%2FView_Only_User_Guide_3.png?alt=media&#x26;token=fb4ab3d6-de8d-4cbf-9046-d56625443e0c" alt=""></div>

**3.** Enter the details for the user you would like to create and click on the **drop-down** list to select his/her **Role:**

<div align="left"><img src="https://787872742-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FdbDWFUV8KfahpvaDhzuK%2Fuploads%2F8AuJzRd7mMsLtjKJv7eJ%2FView_Only_User_Guide_4.png?alt=media&#x26;token=ce71b3f2-9eca-4eb5-b407-3dfc0f4dc3af" alt=""></div>

Each role provides **different capabilities** in the platform and should be distributed proportionally in accordance with their duties.

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**4.** In this case, we should select **View Only:**

<div align="left"><img src="https://787872742-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FdbDWFUV8KfahpvaDhzuK%2Fuploads%2FDtAO0WYZrNK53JP3pk5t%2FView_Only_User_Guide_5.png?alt=media&#x26;token=5b1c9b15-7fb4-4f63-b442-2aab12444704" alt=""></div>

**5.** Click on **Create** to finally create that user:

<div align="left"><img src="https://787872742-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FdbDWFUV8KfahpvaDhzuK%2Fuploads%2F5ncOQ24jb0Q7EdQBtljD%2FView_Only_User_Guide_6.png?alt=media&#x26;token=4e59cee0-fa6f-4614-a66a-3889fbeb7c51" alt=""></div>

**6.** As we can see, the **View Only** user has been registered successfully!

![](https://787872742-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FdbDWFUV8KfahpvaDhzuK%2Fuploads%2FU9KWWwxZf3R39BTTOqAx%2FView_Only_User_Guide_7.png?alt=media\&token=e6dad07a-2ca9-4a2d-a903-930bcbb397b5)

**7.** To grasp the role differences, let’s view this from both perspectives. For this example, we will be comparing the **view only** and **admin** users’ point of view of the platform:

![](https://787872742-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FdbDWFUV8KfahpvaDhzuK%2Fuploads%2F5SHNHT3QtJoDQDoRgTlD%2FView_Only_User_Guide_8.png?alt=media\&token=7de17040-4f93-4a5e-b605-d6611f7c29c9)

![](https://787872742-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FdbDWFUV8KfahpvaDhzuK%2Fuploads%2Fni5miqiVIWCMoMq1NH9y%2FView_Only_User_Guide_9.png?alt=media\&token=ab152ead-e0cd-4ca8-80f4-5a6782157493)

We can distinguish that both **ADMIN** and **STUDENT PORTAL** sections are **not available** for the **view only** user.

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**8.** Following with a few more examples showcasing the differences. In [Login Info & Security](https://docs.cyberawaresecurity.com/admin-portal/login-info-and-security) section:

![](https://787872742-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FdbDWFUV8KfahpvaDhzuK%2Fuploads%2FUrCml6cwHBqOvMTP0u14%2FView_Only_User_Guide_10.png?alt=media\&token=66ce8d7e-eca5-4539-a31b-11dcd9d68b03)

![](https://787872742-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FdbDWFUV8KfahpvaDhzuK%2Fuploads%2FKFgBXxjmlHiiTX18B2AL%2FView_Only_User_Guide_11.png?alt=media\&token=20c95b69-9827-48a4-bb29-ea654340bb84)

**Support Access** button does **not exist.**

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**9.** When it comes to [Email Campaigns](https://docs.cyberawaresecurity.com/admin-portal/email-campaigns):

![](https://787872742-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FdbDWFUV8KfahpvaDhzuK%2Fuploads%2FKMNd0XtB1vED4f0ZgPHK%2FView_Only_User_Guide_12.png?alt=media\&token=9c94102e-1653-4c2e-95c9-5297685862e2)

![](https://787872742-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FdbDWFUV8KfahpvaDhzuK%2Fuploads%2Fio7SkHjxGoMuaWCx9cLg%2FView_Only_User_Guide_13.png?alt=media\&token=98b5296a-002e-4914-869f-ff8f84474276)

**Delete** and **New Campaign** button do **not exist.**

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**10.** When visiting a **recipient profile,** all **functionality** buttons are **hidden:**

![](https://787872742-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FdbDWFUV8KfahpvaDhzuK%2Fuploads%2F6OzjZvyhVRJhDzeLslJU%2FView_Only_User_Guide_14.png?alt=media\&token=d8017b65-2240-4e33-ae24-6402f87fe9a5)

![](https://787872742-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FdbDWFUV8KfahpvaDhzuK%2Fuploads%2FISLGjYjO1O1BDgQGw0zT%2FView_Only_User_Guide_15.png?alt=media\&token=19e80b1b-90fb-4d70-aa28-5a70745fdc90)

To learn more about recipients, please visiting the following [link](https://docs.cyberawaresecurity.com/admin-portal/recipients).

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**11.** Finally, **creating, editing,** and **deleting** options for [Groups](https://docs.cyberawaresecurity.com/admin-portal/groups) are **unavailable:**

![](https://787872742-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FdbDWFUV8KfahpvaDhzuK%2Fuploads%2FSBjQTXIgZ7Hr7i9rJGKB%2FView_Only_User_Guide_16.png?alt=media\&token=76142f6d-1fed-440e-8526-b620eaf0ed74)

![](https://787872742-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FdbDWFUV8KfahpvaDhzuK%2Fuploads%2FVAF1XwrizmYd0hqObdYd%2FView_Only_User_Guide_17.png?alt=media\&token=46132963-e365-43d1-8e89-4268042b7929)